Real-time economy supports companies’ transition to fully automated financial administration. Elements of the real-time economy comprise e-invoices, digital receipts and electronic procurement messages. It has been estimated that by using electronic communication, companies could save working time and costs amounting to hundreds of millions of euros every year.
Real-time economy refers to a fully digital economic system, where information on invoicing, receipts, reports and taxes paid are transferred immediately, or in real time, between different operators’ systems. A precondition for this is that sellers, buyers, financial institutions and the public sector, including the tax administration, are able to share information seamlessly with each other through their systems. The realisation of real-time economy requires a unification of the reporting codes and systems of different operators.
The transferability and automation of financial information enable growth in productivity and efficiency. In addition to financial savings, real-time data also enable companies to make decisions based on up-to-date information. In a broader sense, the real-time economy also promotes the development of the single market in the European Union.
The digitalisation of invoices and receipts required by the real-time economy supports a new type of service design that utilises information from different sources in the private and public sector. Investments in electronic services offered by the public administration also create a basis for innovation for companies and reduce their costs.
Additionally, real-time data enable companies to make decisions based on up-to-date information. A real-time economy that includes e-invoicing, digital receipts and automated payment systems would generate tens of millions of euros in savings for the government. It has been estimated that e-receipts could bring companies savings of approximately EUR 800 million a year in labour costs.
Traditional business models are undergoing a revolution as data and platform economy solutions gain ground. Governments must respond to this change, and Finland can lead the way in the digitalisation of companies and development of a data economy.
In 2030, we will be living in a digital world. Services will have moved to the web, and they will talk to each other. Data will be a key instrument of value creation. The economy will operate in real time.
Companies’ financial information contains an enormous volume of data, the digital processing of which will improve efficiency in companies and society. Companies will no long dedicate time to discharging their obligations towards the authorities; the required business data will be transferred automatically and, for example, take care of taxation, employer obligations, customs clearance or compilation of statistics. Key business information, including orders, delivery information and invoices, can also be transmitted automatically between companies.
Basic infrastructure solutions will be needed to bolster companies’ competitiveness and development. These solutions must be produced now to enable companies to create innovations and remain competitive.
Demographic change and the need to manage the transformation of technology and climate change make economic renewal a necessity. The real-time economy project responds to this need with solutions that will be honed together with companies, software houses and employee and employer organisations.
The building of infrastructure solutions will lay the foundation for a project aiming to advance the transition to real-time economy in Finnish financial administration and make Finland a lead market in real-time economy as pledged in Prime Minister Marin’s Government Programme. This will be achieved by means of extensive adoption of electronic invoices and receipts and by also addressing smaller companies’ needs in the digital transition.
When invoice and receipt data are transmitted in a structured digital format, companies can use them directly in their own systems. For example, this makes real-time cash and stock management possible also for the smallest companies. Companies can develop their operations and grow, and digital systems will also help them source funding for their investments.
By reducing the need for manual work, the introduction of the e-receipt is expected to benefit companies by over EUR 600 million annually. Reporting to the authorities could be simplified, as it would be almost fully automated.
Digital solutions would also enhance financial administration in municipalities. By deploying automated systems, they could eliminate the need to process receipt and invoicing data manually. Merely by introducing e-receipts, municipalities could save up to EUR 114 million a year.
The State Treasury is working hard to automate public sector financial administration as extensively as possible. This involves everything from online payments and e-invoicing to digital receipts. The State Treasury is in charge of steering the state’s payment transactions, developing the processes and instruments for handling them, and supervising the operative management of these transactions by the accounting units.
Did you not find what you were looking for on the website? If you have any questions about the real-time economy, please contact the specialists at the State Treasury.
Questions: rte(at)valtiokonttori.fi
More information:
 |
 |
| Keijo Kettunen Payment Transactions Manager tel. +358 295 50 2408 keijo.kettunen(at)valtiokonttori.fi |
Pirjo Ilola Senior Finance Administration Specialist tel. +358 295 50 2081 pirjo.ilola(at)valtiokonttori.fi |
The e-receipt is a digital receipt. Digital receipts will enable automatic transfers of receipt data. E-receipts are rolled out to make paper receipts history. EKuitti, or the digital receipt, is an important step towards a real-time economy. In a real-time economy, all financial transactions are based on processing digital structured data. Structured data enables not only automation and robotisation but also significant increases in productivity in both companies and public administration.
E-receipts automate transfers of receipt data, as the data contained in a digital receipt is automatically connected to the right transaction. In order to make this possible, the information on the receipt must be recorded in a format that can be utilised by different software programs and data analysis systems. The digital receipt is also intended to generate digital services that would store consumers’ e-receipts for the various needs that consumers may have. The work on e-receipts is part of the Technology Industries of Finland’s RTECO project package, which has brought together operators from different fields since 2017 to build an ecosystem for a real-time economy.
Read the final report of the RTECO project >
The first e-receipt pilots in the central government started in autumn 2019. The State Treasury was in charge of piloting the digital receipt, eKuitti. The purpose of these pilot projects was to ensure that digital receipts work effectively. The plan is to introduce e-receipts as a routine part of financial administration, also outside the central government. Additionally, the digital receipt is expected to generate digital services that would store consumers’ e-receipts for the various needs that consumers may have.
The target of the project on promoting a real-time economy is that 20% of receipts used between companies will be structured by 2023. By 2025, as many as 80% of receipts would already be transferred between businesses in a structured format, and the e-receipt is to become the common and mandatory solution in the central government. This would mean that all those working with the central government would offer e-receipts.
The RTE project conducted in cooperation with the stakeholders ensures that companies will have capabilities for offering and receiving e-receipts. The project aims to describe the changes companies need to make before they can offer e-receipts or use them in their financial administration systems. Other goals of the project are agreeing on common principles for transmitting e-receipts, determining any needs for legislative amendments, and promoting the standardisation of e-receipts in Europe.
As a basic premise, the e-receipt was designed to meet the requirements of the EU General Data Protection Regulation (GDPR). In addition to being secure, e-receipts help fight the grey economy. All this will be in our shared interest.
Presentation materials:
Nordea: e-receipts in Nordea Wallet >
ReceiptHero: Welcome to the era of digital receipts >
Storebox: Gateway to Nets Value-added Services >
Get in touch with us and we will tell you more: verkkolaskutus@valtiokonttori.fi
For more information, please contact Pirjo Ilola, Senior Finance Administration Specialist at the State Treasury: pirjo.ilola@valtiokonttori.fi
Procurement communication comprises structured and machine-readable business messages. These messages are used to exchange information related to order and delivery processes between organisations concerning product catalogues, orders, order confirmations and deliveries. Practical examples of standardised messages are the procurement messages used in the PEPPOL network.
Traditionally, companies have used procurement messages in solutions specific to certain sectors or companies. The central organs of groceries trade have used procurement messages to communicate with their suppliers.
One of the objectives of the real-time economy project is to introduce standardised procurement messages in the central government’s procurements. The idea is to also create a solution that is as open as possible and can be used in business transactions between companies of different sizes, regardless of their sector. The project will create capabilities for using the product catalogue, order, order confirmation and delivery messages defined by the PEPPOL network.
The digitalisation of procurement communication is essential for Finnish companies’ ability to compete with other Nordic and European operators. Digitalisation plays a key role in creating a European single market. At the national level, it is crucial for Finland that Finnish companies of all sizes can offer their services and products across the entire single market area as flexibly and cost-effectively as possible.
Originally, PEPPOL (Pan-European Public Procurement On-Line) was the name of an EU-funded project between 2008 and 2012. After the end of the project, its participants established the OpenPEPPOL association to manage the project results.
PEPPOL is not a physical network but rather a framework that defines:
The use of the PEPPOL network has expanded rapidly in recent years due to the EU directive on electronic invoicing (EU 2014/55/EU) and the CEN standard related to the implementation of the standard (FprEN 16931-1:2017). With the expansion of the use of PEPPOL, it has become one of the most noteworthy solutions for a transmission platform of electronic documents for trade between organisations. PEPPOL is most widely used in the EU and the Nordic countries.
In addition to the standard electronic invoice, the PEPPOL network has defined several messages related to procurement activity. These specifications are based on the ISO/IEC 19845:2015 standard, usually better known as Universal Business Language (UBL).
The following figure illustrates the basic structure of the PEPPOL infrastructure and its key actors:
Access Point: The role of the service provider that connects end users to the infrastructure so that they can send documents to each other.
SML (Service Metadata Locator): A central address directory of the infrastructure containing information on whether a requested address is registered in the PEPPOL network and which decentralised SMP has details for that end-user.
SMP (Service Metadata Provider): A decentralised directory containing end-user rights, i.e. what messages the end-user is allowed to manage, and information about the physical communication link.
With regard to e-invoicing, the real-time economy project will promote the quality and operational efficiency of the current e-invoicing information content. As a major line of development, everything we do is guided by activities aimed at increasing the utilization rate of e-invoicing. In order to increase the utilization rate of e-invoicing, the real-time economy project aims to identify business areas from which tasks that promote the goal can be identified.
The following areas have been identified in the development work:
With a view to future requirements, the transition from national formats to a common European standard is also being explored and planned for e-invoicing. At the same time, the transition will create the conditions for the use of multilateral information and new technologies in e-invoicing.
From April 2021 onwards, the State will only accept e-invoices that are compliant with the European Standard. The objective of the change is to direct invoicing by companies and public administration into electronic form.
What happens to e-invoices that are compliant with the European Standard after 1 April 2021?
European standard invoices are validated based on a common set of rules. If the information content of the invoice does not meet the requirements of the EuropeanStandard, the eInvoice will be rejected.
The invoice sender must correct the errors/shortcomings in the invoice and also check that the due date of the invoice corresponds to the agreed payment time when the invoice is sent again. If you cannot send an invoice that is compliant with the European Standard, contact the recipient of the invoice and agree on a transition period.
How do I start following the European Standard in electronic invoicing?
Ask your billing software provider if your software version supports eInvoicing that meets the requirements of the Electronic Invoicing Act. If necessary, update your software to both send and receive e-invoices that comply with the European Standard.
Where can I find a list of requirements for the information content of an invoice that is compliant with the European Standard?
The information content requirements for public administration invoices are described on the website of the State Treasury (in Finnish). If you would like to familiarise yourself with the European Standard, you will find the standard in the SFS online store as SFS-EN 16931-1:2017 + A1:2019:en. Downloading the standard from the online store is free of charge.
What specific requirements should be taken into account when invoicing the State?
If the buyer – the recipient of the invoice – has indicated either the order number or the contract number, they must be indicated also on the invoice. The invoice must also correspond to the information content specifications for invoices laid down in the VAT Act
More information:
Detailed instructions for public administration on the information content of e-invoices (in Finnish)
Instructions on Vero.fi.
