Name: State Treasury
Address: Sörnäisten rantatie 13, P.O. Box 14, FI-00054 State Treasury
Other contact details: tel. +358 (0)295 50 2000, email@example.com
2. Contact person for filing system-related matters
Name: KP / Crime damages and other types of compensation / Anne Matilainen
Address: Services for citizens, P.O. Box 14, FI-00054 State Treasury
Other contact details: firstname.lastname@example.org
3. Data protection officer
4. Purpose for processing of personal data
Compensation of damage to a registered motor vehicle or towable device cause by a collision with a deer.
Compensation of this kind of damage has been discontinued since the entry into force of the Game Animal Damages Act (105/2009) on 1 December 2009.
The processing has been based on the Hunting Act (615/1993), Government Decision on the Compensation of Damage Caused by Deer (319/1982) and Government Decree on the Compensation of Damage Caused by Deer (1162/2000).
The purpose of the processing has been to resolve claims for compensation based on the aforementioned statutes.
The data in the register has been used to issue decisions on the aforementioned matters, send letters of enquiry and pay compensations. Various statistics are also compiled based on the register data.
5. Information content of the register
Application details: application number, date of arrival, time and place of the incident, specification for the type of deer, registration number and ownership information for the vehicle, type and make of the vehicle, and the vehicle’s first year of use.
Applicant’s details: name, personal identity code or business ID, nationality, language, date of death, address and bank account number.
Since 2010, very little new information has been recorded in the register.
Printouts can contain the aforementioned details, information on the amount of the compensation and a description of the incident, on a case-by-case basis.
Identifying information for the claim.
6. Normal data sources
The application details and the clarifications required for the processing have been primarily obtained from the applicant.
The vehicle’s ownership information and other relevant details have been confirmed from Trafi’s Vehicle Information System (enquiry interface).
If necessary, the individual’s address and personal identity code has been verified from the Population Information System (Population Information Act 661/2009, Section 29).
7. Regular disclosures of data
Data contained by the register is disclosed to interested parties.
8. Regular disclosures of personal data or transfer of data outside the EU or the EEA
Data is not disclosed or transferred to recipients outside the EU or EEA.
9. Principles for filing system protection
The register contains confidential materials.
Only individuals authorised by the controller, who are under obligation of secrecy, have access to the data processed within the information system. Access rights are kept up-to-date by regular inspection, and unnecessary access rights are removed. The information network and terminals containing the register are protected using technical measures. The application servers are located in the operating service provider’s protected facilities. The actions of the data system users and the authorisation of data access are monitored by means of collecting log data.
Manual data content received or printed out for the register is stored in a locked room which is only accessible by individuals who have been authorised by the controller and are bound by an obligation of secrecy. Unnecessary manual materials are destroyed in a data secure manner.
10. Data storage period / criteria for determining storage period
The stipulations of the Archives Act 831/1994 are observed with regard to the storage of documents.
If the archives service has not specified the documents for permanent storage, the following storage periods will be observed:
- 10 years for documents regarding property damage
- at least 50 years for documents related to appeals
The storage period for documents regarding compensation is calculated from the date on which the proceedings were initiated.
Data storage periods are governed by what is stated on document storage in the Workers’ Compensation Act (459/2015) and Motor Liability Insurance Act (460/2016).
11. Information about automatic decision-making and information about the logic of data processing and its impacts on the data subject
The processing of the data does not entail automated decision-making.
12. Right of access
The data subject has the right to access their data in the register. Requests should be sent to the registry office.
In the event that the data subject has exercised their right of access less than one year ago, the controller may collect a fee based on the administrative costs caused by the provision of the data.
13. Rectification of data
Data subjects are entitled to request corrections to any incorrect information the register may contain on them. Requests should be sent to the registry office.
14. The right to object to processing of personal data
The State Treasury processes personal data in order to carry out its statutory duties, and the data subject does not have the right to object to the processing of their personal data.
15. Right to restriction of processing
The data subject has the right to restrict the processing of their personal data as specified in Article 18 of the GDPR.
16. Right to erasure
The State Treasury processes personal data in order to carry out its statutory duties, and the data subject does not have the right to have their personal data removed.
17. Right to lodge a complaint
The data subject has the right to lodge a complaint with a supervisory authority if the data subject believes that their rights have been infringed by the actions of the controller.
18. Other rights
Personal data is neither used nor disclosed for the purpose of direct advertising, distance marketing or other direct marketing, market and opinion research, registers of individuals, or genealogies.