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Government Electronic Invoicing Website

Of all invoices sent to the state,
92%
are electronic.
  • Finnish government agencies  accept only electronic invoices. You can also send attachments with your electronic invoices. Please, read more about electronic invoicing below.

  • What?

    In Finland each electronic invoice sender and receiver has their own intermediator that can be a Finnish bank or operator which is responsible for handling and delivering sender and receiver’s electronic invoicing delivery process. These operators and banks have bilateral interconnection between each other (a four-corner model), which then composes so called open eInvoice network.

    Four-corner model

    • Basic principle in four-corner model is that buyers and sellers may use different operators (service providers)
    • Sellers and buyers have agreement with their chosen operator for message transfer
    • Operators take care of needed message conversions
    • Operators have bilateral agreement for interchange
    • Main practice is that interchange between operators is free of charge (however there are exceptions in this practice)

    OpusCapita is the Finnish Government’s electronic invoicing service provider.

    Finnish government agencies  accept only electronic invoices, with paper invoices being accepted only in exceptional circumstances and to be sent to a post office box number that is provided separately. You can also send attachments with your electornic invoices.

    Finnish government agencies do not accept invoices sent as email attachments. Central government will not sign contracts on receiving electronic invoices with any other service provider than OpusCapita.

  • Alternatives to electronic invoices

    If your service provider has an agreement with OpusCapita on sending electronic invoices, you can send the invoices to Finnish government agencies via OpusCapita. It is also possible to send the invoices to government agencies using the Peppol network. If you are not able to send the electronic invoice through the above channels, you can create an electronic invoice free of charge using Handi Supplier Portal or Basware Supplier Portal. Basware Supplier Portal will be discontinued on 31 December 2020.

    Handi Supplier Portal

    If you do not yet have an e-billing system, you can use the Finnish Government’s e-billing service Handi to produce and send invoices.

    To start using the Handi portal, you must contact the agency contact person or purchaser and provide them with an e-mail address, where the invitation to the portal is to be sent. In the future, this e-mail address serves as your system administrator ID, which you can use to create new user IDs in the portal.

    The agency that you are about to send an invoice to will create a supplier invitation to the Handi service. The Finnish Government Shared Services Centre for Finance and HR (hereinafter referred to as Palkeet) performs a technical check-up before the invitation is sent. You will receive a login link and further information on the supplier portal via e-mail.

    If you have never supplied anything to central government agencies before, we will be asking for your company information in connection with registration. Please fill in this information and submit it to Palkeet. You will be given the final link to the supplier portal once Palkeet has saved your supplier details into the financial control system.

    Basware Supplier Portal

    If you do not have accounting software with an electronic invoice function, you can use the online electronic invoicing service currently provided by the government free of charge when invoicing a Finnish government agency.

    You can log into this service via this link: https://bsp.basware.com/SupplierPortal/login.aspx. The service supports sending invoices from many different countries and is available in a number of different languages.

    Before you start to use the Basware Supplier Portal, you are required to register for the service. When registering, you can find the government agencies in the customer selection (Add Customer(s)) under Central government organisation Valtionhallinto.

    The Government Shared Services Centre for Finance and HR (Palkeet) approves registration requests within 1–2 working days of the registration request being made in the portal. If you have any questions about starting to use the portal or creating invoices, please contact Palkeet by email at verkkolaskutus(at)palkeet.fi.

  • When receiving invoices from agencies operating under the Finnish Government

    In Finland each electronic invoice sender and receiver has own representative called intermediator that can be a Finnish bank or operator which is responsible for handling and delivering sender and receiver’s electronic invoicing delivery process. These operators and banks have bilateral interconnection between each other (a four-corner model), which then composes so called open electronic invoice network. OpusCapita is the Finnish Government’s electronic invoicing service provider.

    Four-corner model

    • Basic principle in four-corner model is that buers and sellers may use different operators (service providers)
    • Sellers and buyers have agreement with their chosen operator for message transfer
    • Operators take care of needed message conversions
    • Operators have bilateral agreement for interchange
    • Main practice is that interchange between operators is free of charge (however there are exceptions in this practice)

    Agencies operating under the Finnish Government are equipped to send electronic invoices both to foreign businesses, via the Peppol network, and also to those businesses whose electronic invoice service provider has an agreement with OpusCapita. Attachments can also be sent together with electronic invoices. If you are able to receive electronic invoices, you can provide your electronic invoicing address to the relevant agency or to the State Treasury at verkkolaskutus(at)valtiokonttori.fi.

    Agencies operating under the Finnish Government do not send electronic invoices to customers’ own invoicing portals, nor do they send them as email attachments. If your service provider does not have an agreement with OpusCapita on sending electronic invoices and you are not in the Peppol network, a paper invoice can be sent instead.

  • Financial administration automation and electronic invoices

    Finnish government agencies employ an electronic financial administration and purchase invoice processing system. Electronic financial administration yields its greatest benefits when electronic invoices are used, reduces the number of mistakes, introduces process savings and enhances the efficiency of invoice processing. Electronic invoices enable such things as process automation in purchase invoice processing and payment. The processing costs for one electronic invoice are one-third of the cost for a paper invoice.

    The Government Programme of the Finnish Government requires organisations to switch to electronic invoices. Achieving the targets set in the Government Programme requires electronic invoicing, which makes it possible to automate the handling of expenditures through the entire handling process. This will have a significant effect on increasing cost efficiency in central government’s financial administration and on reaching the savings targets. Sufficient information content is required in electronic invoices, and the information content of electronic invoices also makes it possible to carry out the automation process. The Finnish Government’s objective is for 62% of purchase invoices to be handled completely automatically in 2018, with this figure rising to 90% from 2019 onwards.

    The Finnish Government aims to receive 95 % of all invoices as electronic invoices by 2018. Invoices sent as pdf documents attached to an email are not e-invoices. Central government will not accept invoices via e-mail. During 2012–2020, OpusCapita will act as central government’s electronic invoicing service provider. Central government will not sign contracts on receiving e-invoices with any other service provider.

  • Directive 2014/55/EU and implementation in Finland

    With effect from April 2019, central government will accept those electronic invoices whose data content corresponds with that of the semantic model.

    The sender of an electronic invoice shall use versions Finvoice 3.0 or TEAPPSXML 3.0 of the national descriptions or the syntax specified in the EU standard (EN 16931-1:2017) in accordance with the guidelines contained in the ISO/IEC 19845 (UBL 2.1) and UN/CEFACT XML Cross Industry Invoice D16B standard.

    The obligatory fields in the national format must be completed in accordance with the descriptions, for example invoice number and invoice date, so that the invoices provide the information required in a VAT invoice.

    The EU standard’s codes are to be used in invoices unless the seller and buyer agree otherwise. Codes in accordance with EU standards must always be used in national invoices.

    The public administration’s detailed requirements for national electronic invoice descriptions are given in the table below.

    Public administration’s instruction for the acceptance of electronic invoices  so e-invoices are compliant with the semantic data model given in Directive 2014/55 and Finnish law 241/2019.

    Consolidated invoices are not permitted. The broader contents of the invoice i.e. the information content of summary invoices will be agreed separately between the buyer and seller.

    Further information can be obtained from the State Treasury at verkkolaskutus@valtiokonttori.fi